Hello Focus is that alternative to Todoist that brings your whole team together to accomplish so much more than just a check-mark on a task. We move your project forward, with you in the driver’s seat. Don’t Micro-Manage & Don’t Multi-Task – Strike a Balance Instead Yes, tasks are important. Focus To-Do is an easy-to-use time and task management application that helps you to manage tasks anywhere and anytime, and helps you to perform tasks efficiently. Millions of users around the world use our application and have gained efficiency. This is the level for all your to-do items (tasks). Level 1, 10.000 feet. Projects and Outcomes: This is where your projects live. This is where you take the Goals and Objectives from level 3, and your areas of focus and responsibility and do what you have to do to make it real. Level 2, 20.000 feet. Areas of focus and responsibility: This is.
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Todoist is one of the best to-do list applications on the market, but there are alternatives.
We’re here to shortlist a few of the best Todoist alternatives and recommendations.
⚡️ Some might include affiliate links
Focus To Do Vs Todoist
1. TickTick
TickTick is probably Todoist’s closest rival. Like a long-lost cousin, they have similar traits - a to-do list, filters, tags, boards and a very similar design.
However, TickTick adds a layer of habit tracking, custom themes and calendar view locked away in premium. If you want something close to Todoist, without being Todoist, this is your best bet.
2. Things 3
If Todoist was a bit too cluttered. Then Things 3 is the clutter-free minimal design you might be looking for, with an entirely different method to working (upcoming, anytime, someday)
Things 3 takes time to get used to, but offers a stunning alternative to Todoist without a subscription fee, although if you have a Mac, iPad and iPhone, you’ll still be shelling out a one-off $80 price.
3. Zenkit To-Do
Probably the newest of the options, but offers the best suite experience. Zenkit To-Do provides a Wunderlist like experience to managing your tasks, offering themes, tasks, project lists and tags.
All very helpful but not totally offering a full feature comparison to Todoist, but if you are looking at Microsoft To-Do, it’ll be a better bet than that overall, if budgets not your worry.
Focus To Do Todoist
4. ClickUp
This is primarily a project management software, but offers a helpful free and personal version of the account. This is perfect if your goal is to manage your tasks and projects in a variety of flexible views - like timeline, board and table view, to name a few.
5. Any.Do
Any.Do provides a much more relaxed way to manage your tasks, but the special feature people love is being able to see their calendar events alongside their tasks, combined with a minimal design and look.
This is more suited to the folks who want a balanced to-do list application, with very little to learn when you get started.
Others notable alternatives include 2Do, Remember the Milk and Sorted 3.
✨ Curious about them all and how they weigh up against each other?
“David Allen says that if you are not doing your weekly review, you are not doing GTD.” – Leo Babauta, Zen Habits
Even though Leo Babauta (like me) doesn’t dive into GTD all that much anymore, he does offer the above quote that is incredibly valuable when it comes to adopting the systematic approach to productivity. Getting into the habit of capturing is a big first step, but unless you’re storing your tasks and projects in something that will last over the long term – and allow for regular review.
I was able to do a review in OmniFocus fairly easily, especially on the iPad. And OmniFocus 2 has made it even easier to do. So when I moved to Todoist, I had to figure out a way to conduct my reviews in a whole new way. After a few months of experimenting, I’ve come up with a routine that makes performing a weekly review in Todoist that works for me. Maybe it will work for you too.
(Note: This routine only works with Todoist Premium and Todoist Business. First off, you need to be using Todoist Karma in order to review as I do. If you’re using the free version of Todoist or not using Todoist Karma, I’d love to hear how you’re reviewing in the comments.)
To be absolutely clear, the review settings in Todoist don’t allow for a weekly setting. The lowest setting offered is the past two weeks, which means that I actually only scroll down as far as one week when doing this review. For those who struggle with doing a review weekly, the two week option might actually be a blessing in disguise. Using it can really help you develop the habit of regularly reviewing. Todoist’s review option also allows for monthly and bi-annual reviews, which can come in handy for taking a look back at what you’ve accomplished over longer periods of time.
It’s also worth noting that a weekly review as defined by David Allen’s GTD methodology is just as much about planning how to move forward as it is to look back on what you’ve done (if not more of the former).
The other thing I do is sort my projects in a manner that allows for easy access during the review process. So before I start the review, I make sure all of my projects are placed in an order that makes sense based on the work I’ve been doing over the past few weeks. Tiering projects within larger projects can also help expedite the process. Essentially the larger projects act as “areas of responsibility” while the projects within them act as related projects.
Now I can either review by project or label if I want. More often than not, I’ll review by project because I’m looking to move projects forward more than labels.
That said, by filtering out by labels I can see what labels are being used regularly and which ones aren’t. I can also see how many low energy tasks and high energy tasks I’m accomplishing by project. Todoist’ review functionality also enables me to see how many tasks I’m completing daily, which in turn allows me to see how consistent I’m being with my productivity.
The great thing about using the graphical view in Todoist’s review process is that you can get as granular as you want. You can view labels in all projects, all labels in one project, or a specific label in a specific project. You can really define what views enable you to get the most out of the regular reviewing you should be doing. There’s real power in having that kind of flexibility.
While I really do wish that there was a weekly option in Todoist’s review setup, but the filtering process that the review area offers makes things work very well once you’ve gotten used to it and really tap into what a regular review in Todoist can deliver. If you’ve yet to look into Todoist’s review capabilities, make sure you take the time to do so when you’re scheduled to do your next weekly review. It’s another way to can really make the most out of the Todoist experience.
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